ScaledCon Convention Policies

Wrapping things up in red tape

General Policy

All individuals participating in ScaledCon are required to have a valid ticket. This is for admin purposes and to signify that we have permission to email you with details about the event. 

The event organisers reserve the right to refuse or rescind entry.

Game and Event Policy

While the organisers make every effort to ensure that information on the website and in the programme is accurate, on occasion events may have to be modified or cancelled at short notice for reasons beyond their control.

In the event of inadvertent over booking, people who have pre-booked events or games will have priority over those booking on the day.

If you do not report punctually for an event or game you have signed up for, then the event host may decide you have forfeited your booking. In this case they may choose to allow someone else to fill your slot. If you are not sure where you need to be or when please speak to an event organiser or moderator.

Organisers, Judges’, GMs’, and moderators’ decisions are final, please treat them with respect.

Games and other events at ScaledCon will not charge entrance fees or other monies for participating in them.  The exceptions are the Charity Auction if you wish to make a purchase, or Charity Re-Rolls (if your GM permits) and you wish to purchase one.

Refund Policy

ScaledCon is a free online event.  We will not charge you for a ticket, if someone tries to charge for a ticket, they are not ScaledCon.  We will not be liable for incidental costs incurred attending ScaledCon.

Anti-Harassment Policy

Scaled Events is dedicated to providing a safe and comfortable experience for everyone who attends ScaledCon. Any kind of behaviour that is perceived as threatening or disturbing, including, but not limited to, unwelcome attention, verbal harassment and unwelcome image sharing will not be tolerated.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the organising team immediately.

All reports will be recorded and the convention organiser will be informed. The organisers will discuss the situation internally, as well as with any relevant parties, and a decision will then be made on what, if any, action is to be taken. If necessary, the matter will be taken up with Police Scotland.

Individuals violating these rules may be sanctioned at the discretion of the event moderators. Sanctions may include, but are not limited to expulsion from the event and exclusion from any future events hosed by Scaled Events.

Diversity Policy

ScaledCon is positive about diversity and will not tolerate unfair discrimination on grounds of gender, sexuality, race, personal belief, disability, age or other protected characteristic. A small number of games may have an age limit due to the nature of their content.

Anyone found to be unfairly discriminating may be sanctioned at the discretion of the event committee. Sanctions may include, but are not limited to expulsion from this event and future events hosted by Scaled Events.

Child Protection Policy

Children over the age of 13 are welcome provided a responsible adult is supervising them and the responsible adult is responsible for their online safety and conduct.  Under 18’s are restricted to games with suitable content rating for their age.

While ScaledCon makes every effort to ensure a safe environment for children under 18, parents and guardians must take sole responsibility for their children as ScaledCon does not have qualified or vetted carers available and the organisers and moderators are not responsible for what is said or written in what is operating as a public forum.

Lost, Damaged and Stolen Property

ScaledCon accepts no responsibility or liability for your personal belongings. This is a virtual convention, if you lose something at home, it is probably under the sofa.

We do recommend that your anti-virus software etc. is up to date.  We have no intention of doing anything to put your data or your devices at risk, but these are basic precautions, like washing your hands.

Privacy Policy

ScaledCon will not pass your personal details to third parties except in the following circumstances:

Form submission is handled by Google Forms, therefore when you complete a form or poll you will be passing information to Google as well as ScaledCon

ScaledCon requires the use of technologies such as Webex, Zoom, Discord and other platforms.  They handle your data in accordance with their privacy policies.

When you register for tickets the registration involves 3rd parties such as Ti.To as such you will be passing information to them as well as ScaledCon.

We may use Mailchimp for our newsletters so signing up for newsletters will mean you are passing information to Mailchimp as well as ScaledCon. If you sign up for information newsletters you may unsubscribe at any time.

When you sign up for games your name and email address will be passed to your GM by ScaledCon

The names of GMs, guests, traders and those running other events will be publicised on the website

We may contact you in advance of the Convention if we require additional information from you or need to resolve an issue.

Photography and Filming

We request that you do not broadcast or record any aspect of ScaledCon without the express written permission of all of those involved in the broadcast.  Screenshots and other recordings for the sole purpose of reporting misconduct are the exception.  These should not be passed to third parties or otherwise shared except with members of the moderator team.

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