ScaledCon Convention Thanks and Summary

Thank you all so much for helping to make ScaledCon a big online success on Saturday 4th April. We owe thanks to a lot of people for making our online tabletop games convention a success.

  • Thanks to the guests who gave generously of their time in panels. (videos on YouTube)
  • Thanks to the GMs who organised and ran games at short notice, often on new and unfamiliar technology.
  • Thanks to the traders who supported our event with their attendance, events and discounts
  • Thanks to all those who made donations to the charity auction and to those who donated so generously to the charity
  • Finally thanks to all those who came along and participated so enthusiastically to make our online convention such a success at such short notice
Thank You by Nick Youngson CC BY-SA 3.0 Alpha Stock Images

We raised over £450 for the Grassmarket Community Project thank you very much to everyone who assisted in that effort.

We had over 100 attendees and a wealth of guests, traders, panels, demos and games alongside the charity auction, the quiz, game livestreaming and general socialising. We hope you had as much fun as we did.

Feedback from our convention survey seems to suggest that a lot of people would be interested in a monthly event while the Covid-19 lockdown is in progress. We will therefore be arranging a slightly more compact and lean event for Saturday May 2nd starting at 13.30. It will likely be just two gaming slots with a break for socialising and a and discussion panel in the middle. Keep an eye on the website for more details over the next few days.

If you missed ScaledCon, never fear. Many of our panels with authors and game designers were immortalised as webchats and can be found on YouTube

PS- the details of the past convention can still be found here, the next event can be found here

ScaledCon Convention Policies

Wrapping things up in red tape

General Policy

All individuals participating in ScaledCon are required to have a valid ticket. This is for admin purposes and to signify that we have permission to email you with details about the event. 

The event organisers reserve the right to refuse or rescind entry.

Game and Event Policy

While the organisers make every effort to ensure that information on the website and in the programme is accurate, on occasion events may have to be modified or cancelled at short notice for reasons beyond their control.

In the event of inadvertent over booking, people who have pre-booked events or games will have priority over those booking on the day.

If you do not report punctually for an event or game you have signed up for, then the event host may decide you have forfeited your booking. In this case they may choose to allow someone else to fill your slot. If you are not sure where you need to be or when please speak to an event organiser or moderator.

Organisers, Judges’, GMs’, and moderators’ decisions are final, please treat them with respect.

Games and other events at ScaledCon will not charge entrance fees or other monies for participating in them.  The exceptions are the Charity Auction if you wish to make a purchase, or Charity Re-Rolls (if your GM permits) and you wish to purchase one.

Refund Policy

ScaledCon is a free online event.  We will not charge you for a ticket, if someone tries to charge for a ticket, they are not ScaledCon.  We will not be liable for incidental costs incurred attending ScaledCon.

Anti-Harassment Policy

Scaled Events is dedicated to providing a safe and comfortable experience for everyone who attends ScaledCon. Any kind of behaviour that is perceived as threatening or disturbing, including, but not limited to, unwelcome attention, verbal harassment and unwelcome image sharing will not be tolerated.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the organising team immediately.

All reports will be recorded and the convention organiser will be informed. The organisers will discuss the situation internally, as well as with any relevant parties, and a decision will then be made on what, if any, action is to be taken. If necessary, the matter will be taken up with Police Scotland.

Individuals violating these rules may be sanctioned at the discretion of the event moderators. Sanctions may include, but are not limited to expulsion from the event and exclusion from any future events hosed by Scaled Events.

Diversity Policy

ScaledCon is positive about diversity and will not tolerate unfair discrimination on grounds of gender, sexuality, race, personal belief, disability, age or other protected characteristic. A small number of games may have an age limit due to the nature of their content.

Anyone found to be unfairly discriminating may be sanctioned at the discretion of the event committee. Sanctions may include, but are not limited to expulsion from this event and future events hosted by Scaled Events.

Child Protection Policy

Children over the age of 13 are welcome provided a responsible adult is supervising them and the responsible adult is responsible for their online safety and conduct.  Under 18’s are restricted to games with suitable content rating for their age.

While ScaledCon makes every effort to ensure a safe environment for children under 18, parents and guardians must take sole responsibility for their children as ScaledCon does not have qualified or vetted carers available and the organisers and moderators are not responsible for what is said or written in what is operating as a public forum.

Lost, Damaged and Stolen Property

ScaledCon accepts no responsibility or liability for your personal belongings. This is a virtual convention, if you lose something at home, it is probably under the sofa.

We do recommend that your anti-virus software etc. is up to date.  We have no intention of doing anything to put your data or your devices at risk, but these are basic precautions, like washing your hands.

Privacy Policy

ScaledCon will not pass your personal details to third parties except in the following circumstances:

Form submission is handled by Google Forms, therefore when you complete a form or poll you will be passing information to Google as well as ScaledCon

ScaledCon requires the use of technologies such as Webex, Zoom, Discord and other platforms.  They handle your data in accordance with their privacy policies.

When you register for tickets the registration involves 3rd parties such as Ti.To as such you will be passing information to them as well as ScaledCon.

We may use Mailchimp for our newsletters so signing up for newsletters will mean you are passing information to Mailchimp as well as ScaledCon. If you sign up for information newsletters you may unsubscribe at any time.

When you sign up for games your name and email address will be passed to your GM by ScaledCon

The names of GMs, guests, traders and those running other events will be publicised on the website

We may contact you in advance of the Convention if we require additional information from you or need to resolve an issue.

Photography and Filming

We request that you do not broadcast or record any aspect of ScaledCon without the express written permission of all of those involved in the broadcast.  Screenshots and other recordings for the sole purpose of reporting misconduct are the exception.  These should not be passed to third parties or otherwise shared except with members of the moderator team.

Calling GMs- Register your ScaledCon role playing game(s) now and get the necessary software ready

We are now registering role playing games for ScaledCon, the online virtual replacement for Conpulsion. We would love for you to GM at the convention.

There will be three RPG slots on Saturday 4th April

  • 10.00-13.00 for the early risers
  • 14.00-17.00 for the mere mortals
  • 20.00-23.00 for the night owls

GM Registration – NOW CLOSED

Friday April 3rd – GM REGISTRATION IS NOW CLOSED PLEASE DO NOT ATTEMPT TO REGISTER MORE GAMES.

Player registration is still open. You can also arrange pickup games on the day

Registering your game is easy. Go to the signup for ScaledCon at https://ti.to/scaled-events/scaledcon and select the GM and other hosts ticket type

Then you will be led through registration and receive a confirmation like . This step should look like the picture below (if not you may have selected the General Admission ticket type, just hop back and start again)

If you see this, congrats you have mastered our signup page like a mighty wizaard

After you register we will contact you

Once you register watch your email (and your spam just in case) since we will email you a Google Form to get details for each of your games. The form will need:

  • Your email – so we can link this up with your registration
  • A title for your game
  • What time slot you want the game to run in
  • The name you wish to GM under (this will be public)
  • The system of your game
  • The number of players for your game
  • A description of your game
  • A link to the Webex call you will use to host your game (see below)
  • A link to the Rolz dice roller you will use to run your game if needed (see below)

If you don’t get the email, please contact us at scaledcon@scaledevents.co.uk

Finding Your Players on the Day

There will be general social chat spaces via Discord which is how we plan to link GMs up with players so make sure you know how Discord works (its super simple). The discord links for the social meeting spaces will be published nearer the time.

Our plan is for individual games to run over Webex using the Rolz online dice roller via links which GMs will post into Discord.

When starting the game be sure to let your players know if you are allowing charity rerolls in contribution to the Grassmarket Community Project

Webex

So that everyone is prepared on the day with the same technical setup, the plan is for all games to use Webex. This is because it is free and you can easily post links to the virtual meeting room. To sign up for Webex visit https://www.webex.com/ and sign up for the free tier. You will also need to download the Webex client which should be available for Windows, Mac and Linux. there are also Android and iPhone clients if you don’t have a computer. There are a bunch of handy tutorials on the site. As a GM you will need to create a meeting and then save the link so that you can share it with your players (and with us so we can try to keep things organised)

Rolz

Rolz is a handy free website which lets you create virtual rooms for text chat and more importantly DICE! First create a login at https://rolz.org/join. Then create a “dice room” for your game and get the weblink so that you can email it to us and share it with your players. There is a useful sidebar when you enter a dice room which explains how to roll dice (basically prefix with a hash like #2D6) The system supports a wide variety of dice and systems with exploding dice and wild dice.

Handouts and Character Sheets

If you have maps or character sheets for your players these will likely need to be sent by email. We can’t sharepeople’s emails lest we anger the mighty gods of GDPR, so you will need to get your player’s emails on the day, then send them and handouts. The cool kids may also try to share content direct through Webex.

Since things will likely take a little longer to set up than face to face RPGs its likely a good idea to pregenerate character sheets for your players to speed things along.